University of Utah Health Care

Returning Candidate?

Ambulatory Access Specialist

Ambulatory Access Specialist

Requisition Number 
27289
Reg/Temp 
Regular
Employment Type 
Full-Time
Shift 
Day
Work Schedule 
9-5
Location Name 
Business Services Building
Patient Care? 
No
City 
SALT LAKE CITY
State 
UT
Department 
UUH ISC 10D SCHEDULING OPS
Category 
Other

More information about this job

Overview

As a patient-focused organization, the University of Utah Health Care exists to enhance the health and well-being of people through patient care, research and education. Success in this mission requires a culture of collaboration, excellence, leadership, and respect. University of Utah Health Care seeks staff that are committed to the values of compassion, collaboration, innovation, responsibility, diversity, integrity, quality and trust that are integral to our mission. EO/AA

This position is for use in RCSS only.

This position is responsible for assisting in the validation, maintenance and support of Epic Scheduling & Cadence Templates. Perform in-depth analysis of operational scheduling requirements including complex scheduling protocols and building provider templates, data collection, report details, and department specific workflows. Collaborates with other team members to assist in design, validation, and problem resolution to identify the most efficient, streamlined appointment scheduling process.

Responsibilities

  • Establishes and maintains positive working relationships with outpatient clinics, departments or division staff and leadership.
  • Coordinate & maintains master provider scheduling templates requests that align with organization template standards and scheduling best practices for assigned areas.
  • Demonstrates expertise in scheduling operations through analysis of template and scheduling processes & utilization; recommends improvements including enhanced system functionality.
  • Collaborates and consults with essential parties regarding scheduling & templates design, change requests (providers, clinics leadership, schedulers, etc.) and gains approval.
  • Provides change control oversight and forecasts impact to access with proposed changes (EPE, Clinic flow, Room utilization, capacity & demand, patient scheduling) for patients, providers and clinics.
  • Distributes and reviews key metric reports with assigned areas on a regular basis; recommends adjustments as needed.
  • Provides training, knowledge and education to ensure adherence to Organizational Template Standards and scheduling best practices in a variety of formats and audiences (meetings, classroom, one on one, etc).
  • Assist with testing, development and implementation of Epic upgrades & enhancements.
  • Collaborate with IT on system changes needed.

Knowledge / Skills / Abilities

  • Demonstrates excellence in verbal and written communication.
  • Strong presentation& negotiating skills (discussions with providers & leaders).
  • Ability to prioritize and multi task.
  • Ability to analyze data and recommend workable solutions.
  • Problem solving and troubleshooting.

Qualifications

Qualifications

Required

  • Four years of provider appointment scheduling, provider template building or equivalency.
  • Epic Cadence Certification to be obtained within 1 year.

Qualifications (Preferred)

Preferred

  • Experience using Epic for Business systems.
  • Bachelor’s degree in Health Care, Business or equivalency.

Working Conditions and Physical Demands

Employee must be able to meet the following requirements with or without an accommodation.

  • This is a sedentary position that may exert up to 10 pounds and may lift, carry, push, pull or otherwise move objects. This position involves sitting most of the time and is not exposed to adverse environmental conditions.

Physical Requirements

Sitting, Standing